For some, delegating comes easily - a bit too easily. On the other side of the spectrum, there are those who are perfectionists, and letting go of even the most trivial task is a painful process. No matter where you lay on the spectrum, delegating effectively is key to ensuring your work pressures are eased, so you have more freedom to focus on primary responsibilities, self-development, and family time.
Delegation isn't just handing off tasks to anyone who will take them – or reluctantly take them. Great delegation is about empowering people. This is achievable by delegating the right things to the right people; you want your employees to grow and improve their skills in areas that they will truly thrive in. Delegating might ease the pressure off you, but these jobs won't be done well or quickly if the person doing them has no clue what they are doing – and no interest in learning how to do so.
As a business owner, if you continue to do everything yourself, you will eventually hit a success stopping point. Until your team is developed and daily tasks are delegated appropriately, your business cannot grow. Here are a few tips to effective delegation:
Choose your tasks wisely: As the business owner, you should be spending your time on the most important tasks – those which only you can complete. Delegate those jobs you do not have time to do, that slip to the bottom of the to-do list, and those that really do not interest you.
Pick the best person for the job: To delegate effectively, you must understand the traits, characteristics and complete skill sets of your employees. Listen and observe what they take most pride in doing, what interests them. With this knowledge, you can delegate the right tasks to the right people – not those who are the least busy.
Make instructions clear: You must set out the guidelines of you want done and how that can be achieved clearly – nobody can read your mind, and when you are delegating tasks, those performing them are usually learning.
Provide authority: If the person receiving the task you have delegated has to get approval every step of the way, you might as well have done the job yourself with the time being taken. Trust your employees, and let them loose with the resources required to achieve the desired outcome.
Don't delegate all the rubbish jobs!: Delegation isn't an excuse to get rid of everything you don't want to do. Your employees will resent you and will recognise your strategy to pass on the jobs you can't be bothered doing. Effective delegation is about passing on jobs that people will be good at, that you don't have time to do.